Deposits
1. Count all money/checks and fill out a MONEY TO BE DEPOSITED FORM. This can be found in the PTA workroom bin or on our website. No deposits will be accepted without being accounted for on this form.
2. All money/checks remain at school and are to be locked in the safe by Diane Fletcher. For a convenience, the deposit can be brought home to be counted, but should return to school immediately. No money should be kept at home longer than 24 hours (weekends being an exception).
3. Call or email me immediately to let me know you have a deposit ready. I will verify the amount before I deposit it in the bank.
Cash Box Requests
For events where cash will be paid and change needs to be given (example: Book Fair).
Please use the check request form to write out your needs.
Specify how many singles, quarters, dimes, nickels and pennies you will need. If depositing this reimbursement separate than the other money, a To Be Deposited Form is still needed.
Submit your request for a CASH BOX no later than 2 business days in advance:
This request needs the signature of the Treasurer and President to be fulfilled.
Tax Exemption Tips
When purchasing for your committee, here are some examples of stores when using the tax exempt form:
Stores that accept our tax exempt form:
Target
The Dollar Store
Wal-Mart (see service desk first to obtain authorization)
Staples (our PTA tax exemption is on file at Staples, however, please show the form)
GFS
Jewel
Dominick’s
Myer
The Party Store
Stores that do not accept our tax exempt form:
Costco
Home Depot
PTA Treasurer
Please call or e-mail me with any questions. Thanks for your cooperation and I look forward to working with you!
Wendi Raker, PTA Treasurer
847-754-5312 or therakerfamily@comcast.net
Check Requests
2. Attach receipts, purchase orders, invoices, contract, or any other type of paperwork specifying the amount requested. I will not be able to fulfill any request without this paperwork.
3. Place this in the Treasurer mailbox in the PTA workroom.
4. If you have a split request; a deposit and a final payment, you are responsible to submit a Check Request for both payments.
5. Bank fees occurred to the PTA for lost or damaged checks are the responsibility of the payee.
6. Committee members are responsible to obtain authorization to exceed their budget. Submitting for authorization does not guarantee approval. Please submit for approval with the president and co-president.
A second signature is required by one of the Presidents to issue a check. Please understand this takes coordination on our part. Checks will be fulfilled within 5 business days from when the request is picked up if all paperwork is in order. If you have specific check needs please contact me directly so arrangements can be made.
Our PTA is a tax exempt association. All committee members should use our Tax Exemption when purchasing. The PTA does not reimburse for sales tax from stores that honor our exemption. Please contact me if there is an issue when using the exemption.